District 29 – November 2012

November 13, 2012

Opened at 6:34pm.

Traditions were read by: Stacy N.

 

 

Secretary’s Report: Sheila H. read the October 9, 2012 District 29 Meeting Minutes.  The minutes were approved as read.

Treasurer’s Report: Luke F. Balance Forward $386.31

Beginning Balance $396.81

Expenditures $10.50 (4th Quarter Rent)

Ending Balance (10/31/2012) $386.31

**Octobers Meeting it was noted as the Rent that was paid was for the 4th quarter, this payment of $10.50 was for the 3rd Quarter rent**

Intergroup Report:  Stacy N. (for full details, full report can be found on lincaa.org )

DCM Report: Albert S.

District 29 DCM is assigned to attend in the PI Committee at Area 41 (Report from the PI Committee)

PI Committee New Business

Hotline 8-12 calls a week, mostly for information

State Fair – propose buying a TV/DVD combo not to exceed $300.00 for use by the PI committee

Propose buying the passes for the volunteers for the Fair #320.  The booth costs $600.00, Literature and labels cost approximately $100 .00 = $700.00.  The committee had $1,500.00 budgeted for the State Fair event.  The cost of the volunteer passes is $4.00 and this would total approximately $300.00 and if the passes were purchased, this would still have the cost come under the budgeted amount.

PI Committee Old Business:

They want to change the short form of the 11th tradition to include “all forms of social media.”  This process would take a certain percentage of approval Worldwide for this change to occur.

Area Business:

We will be at the Sandhills Convention Center in North Platte in January for the Area 41 meeting.  To make hotel reservations, the phone number is (308-532-9090).  To receive the Area 41 group rate, you must make your reservations at least 4 weeks prior to the meeting.

AGENDA ITEM 2012-03-10 004 Finance

Area 41 would reimburse two nights hotel stay for Area 41 officers and committee chairs who live more than 300 miles from the meeting site.

At Area there was an amendment made to read:

Area 41 would reimburse 2 nights hotel stay for any budgeted Area 41 positions who live more than 300 miles from the Area 41 meeting site as calculated by MapQuest.

The amendment was approved: For – 31:  Apposed – 0

The item passed at area: For – 26  :  Apposed – 12

AGENDA ITEM 2012-03-10 008 Finance

Area 41 would reimburse mileage to officers and committee chairs at 40% of the federal rate, rounded up to the nearest nickel for ease of calculation.

At Area there was an amendment made to read:

Area 41 would reimburse mileage to any budgeted area 41 position at 40% of the federal rate.

The amendment was approved

The item passed at area: For – 39 :  Apposed – 0

 

AGENDA ITEM 2012-03-10 006 Finance

Approve the Area 41 2013 budget as published in the November 2012 NEBRASKANEWS.

At the Area 41 meeting, the item passed at area: For – 39  :  Apposed – 0

Trustee at Large

Lori G.  was elected by Area 41 as the nominee for Trustee at Large.

Emergency Voting Item.

To allow the alternate delegate to change the dates to area 41 meeting weekends in 2014 to the weekend of August 9th and 10th and the early weeks in November.  If those dates do not work, then to change them to mid July and October.

At the Area 41 meeting, the item passed at area: For – 35  :  Apposed – 2

Old Business:

Continue to talk to groups that District 29 is still seeking people to serve as Alternate DCM and Alternate Intergroup representative.

AGENDA ITEM 2012-03-10 004 Finance

Area 41 would reimburse two nights hotel stay for Area 41 officers and committee chairs who live more than 300 miles from the meeting site.

The item Passed at District 29 (Group results) For = 3; Against = 0

AGENDA ITEM 2012-03-10 008 Finance

Area 41 would reimburse mileage to officers and committee chairs at 40% of the federal rate, rounded up to the nearest nickel for ease of calculation.

The item Failed at District 29 (Group results) For = 1; Against = 2

 

AGENDA ITEM 2012-03-10 006 Finance

Approve the Area 41 2013 budget as published in the November 2012 NEBRASKANEWS.

The item Passed at District 29 (Group results) For = 3; Against = 0

New Business:      Recommended Agenda Items for a vote at the January 12th – 13th 2013 Area 41 meeting:

AGENDA ITEM 2012-03-10 012 Agenda

Area 41 adopt the practice of inviting the West Central Regional Trustee to participate in an Area 41 weekend once during each delegate panel rotation.  This would amount to one weekend every two years – twice during each regional trustee’s four year rotation.  The weekend could be during and assembly or reunion, details to be resolved by the Area chair and others as appropriate.

Background information: Regular access to the trustee by trusted servants within Area 41 will improve communications throughout the service structure.  Currently no formal communication lines exist between the trustee, who serves on the General Service Board and either AA World Services or AA Grapevine, and Area 41.  Amount of and quality of information from the GSB to Area 41 depends on the style and inclination of both the seated delegate and trustee – sometimes information flow seems good and sometimes not so good.  Even the impression of poor communication within Area 41 is not healthy for the fellowship.  This proposal requires financial commitment, the amount to vary with the location of Area activities and residence of the trustee.

AGENDA ITEM 2012-03-10 012 Finance

Area 41 considers increasing Conference delegate contribution from $1,500.00 to $2,000.00.

Background information: An Advisory Action from the 62 General Service Conference’s Finance Committee recommended that the annual delegate’s contribution, be increases from $1,200 to $1,600 and passed with substantial unanimity.  Estimated cost of sending Delegates to General Service conference is $5,800.  Area 41’s Agenda Items Action Listing page XI-5 September 2000 reports a motion was passed for the finance committee to determine delegate’s contribution based on Area 41’s current financial status.  If finance committee determines Area 41’s current and projected financial status is adequate I request Area 41 consider the proposed change keeping with the spirit of self-support regarding 7th Tradition and considering inflation.

New Items Requested

Archives committee requested a new Item for the January 2013 Area 41 meeting:

That there be a onetime change to the budget to include: Sending the new Area 41 Archivist to the National Archives Workshop which will be held in Springfield Illinois September 12th and 13th of 2013.

Sufficient Substitutes Group requested a new Item for the January 2013 Area 41 meeting:

Add to the Area 41 Reunion Guidelines approved November 2011 under “speakers” item 5: Allow at least 1.5 hours for delegates report during the Area 41 Reunion to be scheduled no earlier than noon on Saturday.

Background Information: During the March 2012 business meeting for the Sufficient Substitute group there was discussion regarding the timing of the delegates report at the Area 41 Reunion. Our group feels that having the delegates report before noon puts people coming from out of town a real disadvantage. We also believe that no less than 1.5 hours should be scheduled for the delegates report to ensure ample time for all conference information to be shared and allow time for questions and answers from the fellowship.

Website Committee will be holding elections for a new Website Committee Chair for Area 41 in January.

Group Reports:

Back to Basics Group – Stacy N.  (Monday 8:00PM ~ Lincoln)

The attendance for the group is good, and the meeting is getting bigger.

Friday Night Eagle Group –  Albert S. (for Eric H.)   Friday 8:00PM ~ Eagle)

The average attendance is 10 to 15 people.  It appears that the 1st Friday of every month when there is a speaker, draws in a much bigger crowd.  The meeting is going good.

 

Life Preserver Group – Steve B. (Friday 7:00PM ~ Lincoln)

The meeting is every Friday night at 7ph in Havelock; this is a good location of an AA meeting.  There are a lot of new comers, and it appears that there are some returning “Old Timers” back at this meeting.  The group has voted to have Business meetings quarterly, so we will see how that works out.  Overall the meeting is going well.

The District 29 meeting closed at 7:18 p.m. with the serenity Prayer.

Next Meeting will be held December 10, 2012 at 28th and “S” streets 2nd floor Room 2A @ 6:30 pm.