District 29 – December 2012

December 11, 2012
Opened at 6:33 p.m.                                    Traditions were read by: Albert S.

   4    Officers Were Present                       2 Groups were Present
DCM –         Albert S.     Treasurer –   Luke F.            Back to Basics Group Stacy N.
Secretary – Sheila H.     Intergroup – Stacy N.              Life Preserver Group Steve B. & Jason E.

Secretary’s Report: Sheila H. November 13, 2012 District 29 minutes were approved as read.

Treasurer’s Report: Luke F. Balance $322.01 as of 12/11/2012

Beginning Balance $386.31                                                     Expenditures: $64.30 (Reimburse DCM Area 41 meeting expenses)
Contributions: None

Intergroup Report: Stacy N. (for full details, full report can be found on lincaa.org )

Intergroup – Balance: $1,606.42
Contribution(s): NONE
Expenditures: NONE
Ending Balance $1,606.92

Balance after committee disbursements would be $871.18
2013 Committee Budgets have been submitted with Corrections stating that they will be submitting a budget but not requesting additional funds as they have a balance that will include a reimbursement from treatment committee and they feel this balance will last through 2013.
Central Office: Gain $1,770.85 and Central Office still needs 1 alternate board member.
Corrections Committee: Two men have filled out applications to do volunteer work in the downtown jail.  Pockets of Enthusiasm group will be sponsoring a meeting at LCF.
Hotline committee:  New sheets were passed out for January, February and March. They need to be returned to Brian at the December Intergroup meeting.  Note there are numbers and information on the back of the sign-up sheet to further assist the groups and our responsibilities. Suggest to people signing up they save the numbers in their phone so they know it’s the hotline when a call comes through.
PI/CPC Committee: Is working on compiling phones lists for Drug Court, Adult Probation/Diversion and Juvenile Probation/Diversion.  Pamphlets are in. They will be distributed to hospital waiting rooms by next meeting. (Both Bryan LGHs, St. Elizabeth’s, Heart Hospital)
Website Committee: Minutes posted from all 4 districts.  Meeting lists for fall/winter now posted in on website (printer friendly version)
Intergroup:  The intergroup Pamphlet is being edited for color and grammar corrections and changing format so that it fits on an 8 ½ x 11 instead of legal size.  There should be a new flyer to review by next month’s meeting.
Pay rent for 2013 – $180

DCM Report: Albert S.  None
Old Business:

AGENDA ITEM 2012-03-10-012 Agenda
Area 41 shall invite the West Central Regional Trustee to participate in an Area 41 Meeting weekend once in each delegate panel rotation.  It is suggested that the invitation be extended for the last Area 41 Meeting weekend of each rotation which include the full Area 41 Election Assembly. Details of the visit will be finalized by the Area 41 Agenda Committee and the Area 41 Delegate at least one year before the visit. Funding for the estimated expenses of the Trustee’s visit shall be included in the Area 41 Chairperson’s budget.

Background information: Regular access to the trustee by trusted servants within Area 41 will improve communications throughout the service structure. Currently no formal communication lines exist between the trustee, who serves on the General Service Board and either AA World Services or AA Grapevine, and Area 41. Amount of and quality of information from the GSB to Area 41 depends on the style and inclination of both the seated delegate and trustee – sometimes information flow seems good and sometimes not so good. Even the impression of poor communication within Area 41 is not healthy for the fellowship. This proposal requires financial commitment, the amount to vary with the location of Area activities and residence of the trustee.

Discussion at District 29 Meeting:
Why would Area 41 invite the West Central Regional Trustee to come to the last Area 41 meeting when that is when we hold elections, would there be any true benefit having them come during this particular assembly?
What would be the purpose of inviting the West Central Regional Trustee, what is their role and what do they have to offer?  Isn’t there already open communication to the West Central Regional Trustee, do we have access to contact this person?  Why is this to be included in the Chairpersons Budget?  
Shouldn’t this go into the Delegates budget?

AGENDA ITEM 2012-03-10 011 Finance
Area 41 increase the Conference delegate contribution from $1500 to $2000.

Background information: An Advisory Action from the 62 General Service Conference’s Finance Committee recommended that the annual delegate’s contribution, be increased from $1200 to $1600 and passed with substantial unanimity. Estimated cost of sending Delegates to General Service Conference is $5800. Area 41’s Agenda Items Action Listing page XI-5 September 2000 reports a motion was passed for the finance committee to determine delegate’s contribution based on Area 41’s current financial status. If finance committee deter-mines Area 41’s current and projected financial status is adequate I request Area 41 consider the proposed change keeping with the spirit of self-support regarding 7th Tradition and considering inflation.

Discussion at District 29 Meeting: The process of this type of contribution and why

New Business:
VOTE: AGENDA ITEM 2012-03-10-012 Agenda            (Failed    0 – For the item ~ 3 Against)

VOTE: AGENDA ITEM 2012-03-10 011 Finance            (Passed   3 – For the item ~ 0 Against)

New Agenda Items Sent to Committee for discussion (Area 41 See NEBRASKANEWS for Background info):

AGENDA ITEM 2013-01-12 001 Agenda
Select the District(s) to host the 2014 Area 41 Reunion.
AGENDA ITEM 2013-01-12 002 Agenda
Explore possible locations and dates for the 2015 – 2016 Area 41 Meetings and Reunions.
AGENDA ITEM 2013-01-12 003 Agenda
Add to the Area 41 Reunion Guidelines approved November 2011 under “speakers” item 5: Allow at least 1.5 hours for delegates report during the Area 41 Reunion to be scheduled no earlier than noon on Saturday.
AGENDA ITEM 2013-01-12 004 Archives
Provide funding in the Area 41 Archives Committee budget for 2013 to allow the Area 41 Archivist to attend the National Archives Workshop in Springfield, MO September 12 – 15, 2013.

Group Reports:

Friday Night Eagle: – Albert S.
The meeting is doing well and there are usually 8-10 people who attend the meeting.  The first Friday of every month is a speaker meeting.

Life Preserver Group: – Steve B.
The group is going well.  We have business meetings Quarterly or around the Area Assemblies.  Approximately 30-35 people attend the group every Friday night.

Back to Basics Group: – Stacy N.
The m is going well.  We will be NOT be having a meeting on Christmas Eve due to a Church function that will be going on, and the Alcathon will be happening.  There is discussion about New Years Eve, but at this time the meeting is still scheduled.  Next business meeting will be 1/7/2013.

Closed at 7:12 p.m. with the serenity prayer.
Next Meeting will be held January 8, 2013 at 28th and “S” streets 2nd floor Room 2A @ 6:30 pm.