Lincoln Intergroup Officers

Intergroup Chair

Suggested sobriety: 5 years

Duties:

  • Help ensure the smooth running of Lincoln Intergroup meetings.
  • Attend Lincoln Central Service Office Board meetings quarterly.

Alternate Chair

Suggested sobriety: 3 years

Duties:

  • Fill in for and assist the Intergroup Chair.

Treasurer

Suggested sobriety: 5 years

Basic duties:
Keep financial records for Intergroup and its committees, report financial information back to the groups, collect contributions, and make disbursements to committees.

Monthly

  • Pick up mail from the Intergroup P.O. Box
  • Make bank deposits
  • Balance the checkbook with the bank statement
  • Prepare monthly reports for Intergroup
  • Email monthly reports to the webmaster before the monthly meeting
  • Make disbursements to Committee Chairs as needed
  • Reduce budgeted reserve amounts as funds are spent
  • Maintain an address list for Group, District, and Area 41 Treasurers, with Officers and Committee Chairs optionally included

Quarterly

  • Make quarterly committee disbursements in January, April, July, and October

Biannually

  • Request Committee budget reports in June and December to account for spending
  • Submit those reports to the Secretary for inclusion in the report

Annually

  • Pay rent, P.O. Box fees, website renewal fees, and domain-name fees
  • Coordinate the annual budget process:
    • September: request budget submissions from Officers and Committee Chairs
    • October: receive budget requests
    • Secretary includes them in the report for group review
    • Groups review and vote on the budget
    • November: Intergroup votes on the budget
    • January: new budget takes effect
  • Prepare a year-end report in December and submit it to the webmaster and Secretary
  • Mail group contribution reports to the groups

Biennially

  • Treasurer serves a 2-year term and rotates out at the end of odd-numbered years
  • Treasurer is a voting position
  • Voting occurs in November of odd-numbered years
  • Update the Treasurer’s notebook
  • Train the incoming Treasurer
  • Transfer the P.O. Box key and checkbook
  • Update the bank account to the incoming Treasurer’s name, requiring both signatures

Disbursement and reimbursement

  • Pay pre-approved committee expenses from budgeted funds without a new vote
  • Reimburse additional expenses, such as literature purchases or service-event costs, when properly approved
  • Some reimbursements may require group approval; the binder states they must always be approved by the Intergroup Committee body

Secretary

Suggested sobriety: 3 years

Duties:

  • Record and distribute minutes of Intergroup meetings.

Additional Reporting Requirement

Any Officer or Committee Chair who receives disbursements reports to Intergroup biannually at the June and December Intergroup meetings via printed report.